When it comes to planning an event, one of the most overlooked—but highly important—details is the choice of chairs and tables. Whether you’re hosting a wedding, corporate event, birthday, or backyard party, the right seating and table setup can elevate your guests’ experience and reflect the style and tone of your occasion.

Here’s a simple guide to help you choose the perfect chair and table rentals for every kind of event.

1. Consider the Type of Event

Different events call for different levels of formality, seating styles, and layouts.

• • Weddings & Formal Events: Go for elegant chiavari chairs, ghost chairs, or cushioned banquet chairs paired with round or long banquet tables draped in linens.

• • Corporate Events: Sleek folding chairs or conference chairs with matching rectangular tables work well for meetings and seminars.

• • Casual Gatherings & Birthdays: Folding chairs and plastic or wooden tables are affordable and functional for outdoor events or informal settings.

• • Kids’ Parties: Choose smaller, colorful tables and chairs designed specifically for little guests.

2. Match Your Theme and Aesthetic

Your tables and chairs should complement the overall look and feel of your event.

• • Rustic Themes: Go with wooden farm tables and cross-back or vintage-style chairs.

• • Modern or Minimalist Themes: Opt for ghost chairs, acrylic furniture, and sleek, neutral-toned tables.

• • Romantic or Garden Themes: Wrought iron or floral-accented chairs can add charm, especially for outdoor setups.

Ask your rental company if you can see sample setups or browse their gallery to find pieces that fit your vibe.

3. Keep Comfort in Mind

Looks matter—but so does comfort. Especially for longer events like weddings or corporate functions, make sure your chair selections are not only stylish but also comfortable. Padded or upholstered chairs offer support, while armless chairs allow more freedom of movement.

For dining, choose tables that offer ample legroom and seating space without overcrowding guests.

4. Plan for Your Guest Count and Space

Ensure you have enough chairs and tables for your guests without overfilling your venue.

• • Know your guest count before booking rentals.

• • Consider the size and layout of your event space.

• • For dining events, allocate 8–10 guests per round table or 6–8 guests per banquet table.

If you’re unsure, consult with your rental company—they often offer layout guidance based on your floor plan.

5. Think About Logistics and Setup

Ask the following before finalizing your rentals:

• • Will the rental company deliver and pick up?

• • Do they handle setup and breakdown?

• • Are extra chairs or tables available just in case?

Having these logistics sorted ahead of time saves stress on event day.

6. Don’t Forget Accessories

Complete your setup with accessories that tie everything together:

• • Linens in your brand or theme colors

• • Chair sashes or covers for added elegance

• • Table runners, centerpieces, or charger plates for decor impact

These small touches can make budget-friendly rentals look high-end.

Final Thoughts

Choosing the right chairs and tables isn’t just about seating—it’s about creating a cohesive, comfortable, and memorable experience for your guests. At Wow Events, we offer a curated selection of stylish, functional rentals tailored to every occasion. From intimate parties to grand celebrations, our team helps you choose the pieces that bring your vision to life.

Need help planning your event setup?
👉 Contact us today or browse our rental collection to get started!